Board of Directors Meeting Minutes

The Hidden Parlor BOD Meeting Notes – 2017-04-06

The Hidden Parlor BOD Meeting Notes – 2017-04-06

The Hidden Parlor BOD Meeting Notes – 2017 4 6

 

Date 2017 4 6 Start 1811 PST End 2000 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Casey Corbin, Jim Lucky, Mike Mack, Rob Bennett

Member Advocates: Doug Fitzgerald

Absent Board Members:

Member Advocates: Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 4 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
VIP for Access Codes/ Other Incentives Jessica Karels Jessica will be research the technical side. Talking about possible other incentives like Rewrites, Extra Character slots or Minor changes to sheets. 4/13
Animal Succulence Consumption Casey Corbin Going to wait to see what BNS says on the subject. Casey will contact the ST and see if this issue can wait until then. 4/13
MailChimp/Marketing Jessica Karels Possibly using new graphic Marketing Tool for flyers and other Advertising for each chapter or events. Vote on “Monthly Marketing Program: 4 aye 0 Naw
Membership Engagement Survey Mike Mack Mike has not finished the revisions put forth from Jessica at this time, should be done and completed by this weekend. More questions have been submitted lately on people, currently working on a rough draft. 4/13 for onboarding

TBD on BNS Rules

Chapter Requirements Casey Corbin He is going to be working on them this week.
Handbook Cleanup Jim Lucky Still working on it. 4/13
Census of Chapters/Players Casey Corbin Questions for NST. Working on round 2 of people to reach out.
Basic Reports Casey Corbin Tabled for next meeting
True Independant SSD Casey Corbin Going to continue to discuss during the moving
Fill positions of NST and Member Advocate Mike Mack Putting together questions for the NST canidates
Global Continuity NST Tabled till we have an NST.

 

New Business
Item # Presenter Topic Details Next Steps
1

 

Motion to Adjourn:  5 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-03-31

The Hidden Parlor BOD Meeting Notes – 2017-03-31

The Hidden Parlor BOD Meeting Notes – 2017 3 30

 

Date 2017 3 30 Start 1810 PST End 1941 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Casey Corbin, Jim Lucky, Mike Mack, Rob Bennett, Doug Fitzgerald

Member Advocates:

Absent Board Members:

Member Advocates: Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes Aye 4 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Zero Tolerance Mike Mack Additional Actions have been taken. Emails will be sent out to the parties involved. 5 aye 0 Naw 0 Abstain 4/6
Membership Engagement Survey Mike Mack Still need additional review of Onboarding, Questions are being put in a format. 4/6
Chapter Requirements Casey Corbin Casey is continuing to move forward on the Chapter Requirements.
Handbook Cleanup Jim Lucky Also looking at the Bi-Laws then moving on to the Handbook to make sure both of the work in tangent.
Werewolf SSD Jessica Karels Being added to the Documentation
Fill positions of NST and Member Advocate Mike Mack Announcements have gone out. Member Advocate has not had any issues come up at this time. Talked about possible candidates for NST.
Census of Chapters/Players Casey Corbin About possible NST duties. Maybe adding more duties for the Admins
Basic Reports Casey Corbin Still holding off till be can gather more on other subjects.
True Independant SSD Casey Corbin Will be working on that on his next day off, maybe adding certain Merits for them only.
Global Continuity NST Waiting to go forward for NST

 

New Business
Item # Presenter Topic Details Next Steps
1 Jessica Karels VIP for Access Codes/ Other incentives Moved to beginning of next meeting
2 Casey Corbin Animal Succulence+ Consumption Moved to beginning of next meeting
3 Jessica Karels MailChimp/Marketing Moved to beginning of next meeting

 

Motion to Adjourn:  4 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-03-23

The Hidden Parlor BOD Meeting Notes – 2017-03-23

 

Date 2017 3 23 Start 1800 PST End 1930 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Casey Corbin, Jim Lucky, Mike Mack

Member Advocates:

Absent Board Members: Rob Bennett

Member Advocates: Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes Aye 3 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Ad for Midwinter Jessica Karels Reiterated plan for Midwinter 2018

  • Volunteer in room to help answer questions and promote the club
  • Chapter creation materials (

Vote on Room for Midwinter 4 aye

Zero Tolerance Mike Mack Waiting for the Response from the parties involved 3/23/17
Membership Engagement Survey Mike Mack Onboarding Mike will look over revisions set forth by Jessica and will vote on next week, Questions are still coming in 3/23/17
Chapter Requirements Casey Corbin Starting to do it will Fresno as a test run
Handbook Cleanup Jim Lucky Working on it at this time
Werewolf SSD Jessica Karels Tabled
Fill positions of NST and Member Advocate Mike Mack Tabled
Census of Chapters/Players Casey Corbin Tabled
Basic Reports Casey Corbin Tabled
True Independant SSD Casey Corbin Tabled
Global Continuity NST Tabled

 

New Business
Item # Presenter Topic Details Next Steps
1 Casey Corbin Conspicuous Consumption + Animal Succulence Email from a storyteller asking if feeding from animals using Conspicuous Consumption would cause Beast Traits
Discussion started by email on 3/21
Table to next meeting
2

 

Motion to Adjourn:  3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-03-16

The Hidden Parlor BOD Meeting Notes – 2017-03-16

The Hidden Parlor BOD Meeting Notes – 2017 3 16

 

Date 2017 3 16 Start 1808 PST End 2002 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Casey Corbin, Jim Lucky

Member Advocates: Doug Fitzgerald

Absent Board Members: Rob Bennett

Member Advocates: Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 4 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Still waiting for others to have a chance to look at it, still collecting data from the populus. 3/23/17
Chapter Requirements Jessica Karels Casey should have access to look into the folder and see who is in compliant and who is not.
Global Continuity Board Awaiting appointment of NST. TBD
SSD Process Jessica Karels Was added to the member handbook. Done
Handbook Cleanup Jim Lucky Some of it has been reviewed, will check back in next week 3/23/17
Werewolf SSD Jessica Karels Reviewing for directors, waiting for feedback. 3/23/17
Ad for Midwinter Jessica Karels Look into having someone to volunteer to hand out onboarding packages and we will be working out further details. Voted to move it to the first topic next week and have it voted on. 3/23/17
Fill positions of NST and Member Advocate Mike Mack Going to put out announcement that people can send us a preliminary application for NST. 3/23/17
Zero Tolerance Mike Mack Moving forward by getting details. 3/23/27
Adding new Feature to Dashboard/Portal Casey Corbin Add in reports
Census of Chapters/Players Casey Corbin Table for the Discussion for next meeting 3/23/27

 

New Business
Item # Presenter Topic Details Next Steps
1 Jim Lucky True Independant SSD Casey will work on it as soon as able 3/23/17
2

 

Motion to Adjourn: 4 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-03-09

The Hidden Parlor BOD Meeting Notes – 2017-03-09

The Hidden Parlor BOD Meeting Notes – 2017 3 9

 

Date 2017 3 9 Start 1810 PST End 1930 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Casey Corbin, Rob Bennett, Jim Lucky

Member Advocates:

Absent Board Members:

Member Advocates: Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 1 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Just got a nicely presented revision on the onboarding, still working on the Questions for BNS
Chapter Requirements Jessica Karels .Will be moved over for Casey to start working on
Global Continuity Board Awaiting appointment of NST.
SSD Process Jessica Karels Final Draft should be moved over to Jessica to add in proper place
Handbook Cleanup Jim Lucky Going to start working on this
Werewolf SSD Jessica Karels Will start working on this 3/16/17
Board Role Distribution Jessica Karels Jim Lucky as VP
Ad for Midwinter Jessica Karels Still discussing, revisit at next meeting
Fill positions of NST and Member Advocate Mike Mack
Zero Tolerance Mike Mack Still talking to those involved.

 

New Business
Item # Presenter Topic Details Next Steps
1 Casey Corbin Adding new Feature to Dashboard/Portal
2 Casey Corbin Census of Chapters/Player What players want from an NST

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-03-02

The Hidden Parlor BOD Meeting Notes – 2017-03-02

The Hidden Parlor BOD Meeting Notes – 2017 3 2

 

Date 2017 3 2 Start 1814 PST End 1920 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Casey Corbin, Rob Bennett

Member Advocates:

Absent Board Members: Jim Lucky

Member Advocates: Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 4 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps
Question concerning former NST Approval on Character Age No current records found Having Rob making a ruling at this time on. Member Advocate will give ruling to ST/Admin.

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Onboarding sending out to new board members, Questions for BNS will get it out and waiting for additional questions. 3/9/17
Chapter Requirements Jessica Karels .Motion to move to next meeting. TBD
Global Continuity Board Waiting for a new NST at this point, motion to move to next meeting TBD
SSD Process Jessica Karels Will be concluded on Feb 28th, Motion to move to next meeting TBD
Handbook Cleanup TBD Motion to move to next meeting TBD
Werewolf SSD TBD Motion to move to next meeting TBD

 

New Business
Item # Presenter Topic Details Next Steps
1 Jessica Karels Board Role Distribution Possibly Rob Bennett Treasurer, Casey Oversight/Census Data. Helping Transition for the duties.
2 Jessica Karels Ad for Midwinter Talked about it and table to next meeting to make a motion. Bring up at next meeting 03/09/17
3 Mike Mack Fill positions of NST and Member Advocate Plans to move forward on this. Define role for the NST and Start getting applications for Member Advocate this month
4 Mike Mack Zero Tolerance Policy Gather further information on the subject from the person. 03/09/17
5 Casey Corbin Census of Chapters/Player Reaching out to the chapters and players to see what they want from the role of NST 03/09/17
6 Casey Corbin Adding new Feature to Dashboard/Portal Notification for New Players being added to their chapter 03/09/17

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-02-23

The Hidden Parlor BOD Meeting Notes – 2017-02-23

The Hidden Parlor BOD Meeting Notes – 2017 2 23

 

Date 2016 2 23 Start 1805 PST End 1905 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Jim Lucky,

Member Advocates:

Absent Board Members:

Member Advocates: Casey Corbin, Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Onboarding is waiting for review for other board members, Not to much feed back on the 3/2/17
Chapter Requirements Jessica Karels Will get back to us after Jessica gets a chance to review them. TBD
Global Continuity Board Waiting for a new NST at this point TBD
Holding Special Election Jessica Karels Will be concluded on Feb 28th
SSD Process Jim Lucky Will be added to the documents for THP by next meeting 3/2/17

 

New Business
Item # Presenter Topic Details Next Steps
1 Mike Mack Fixing Documents Phrasing, Sharing, etc Move to old Business
2 Mike Mack SSD/VSS for Garou Getting one Started. Move to old Business
3 Jim Lucky Position 5 board member is Called “Director of Oversight/ Cenus Data” Voted on 3 Aye 0 Nays, 0 Abstain

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-02-02

The Hidden Parlor BOD Meeting Notes – 2017-02-02

The Hidden Parlor BOD Meeting Notes – 2017 2 2

 

Date 2017 2 2 Start 18:30 PST End 19: 30PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Jim Lucky,

Member Advocates:

Absent Board Members:

Member Advocates: Casey Corbin, Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Will have rough draft out this weekend on onboarding package, then will be moving to Q&A for BNS 2/9/17
Chapter Requirements Jessica Karels
Journalistic Integrity Board
Holding Special Election Jessica Karels In Process, Motion that if there is no questions to be answered that we skip the process to of them answering and go straight to voting period. 3 aye 0 naw
Global Continuity Board Holding for New Board members
SSD Process Jim Lucky All Done
Membership Count Jessica Karels Will have a Hard Count bi-annually, and a soft count roughly monthly.

 

New Business
Item # Presenter Topic Details Next Steps
.

 

Motion to Adjourn: 0 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-1-26

The Hidden Parlor BOD Meeting Notes – 2017-1-26

The Hidden Parlor BOD Meeting Notes – 2017 1 26

 

Date 2017 1 26 Start 18:05 PST End 19:10 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Jim Lucky,

Member Advocates:

Absent Board Members:

Member Advocates: Casey Corbin, Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack
Chapter Requirements Jessica Karels
Journalistic Integrity Board
Holding Special Election Jessica Karels
Global Continuity Board
SSD Process Jim Lucky

 

New Business
Item # Presenter Topic Details Next Steps
.

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-1-19

The Hidden Parlor BOD Meeting Notes – 2017-1-19

The Hidden Parlor BOD Meeting Notes – 2017 1 19

 

Date 2017 1 19 Start 18:05 PST End  19:40 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Jim Lucky,

Member Advocates:

Absent Board Members:

Member Advocates: Casey Corbin, Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey BoD Working on finishing the Onboarding Process, Held off on the FAQ for BNS right now till Onboarding Process. 1/26/17
Chapter Requirements Jessica Karels Expend the Process till website is revamped. 1/26/17
Journalistic Integrity NST Tied into the Global Continuity 1/26/17
Holding Special Election Jessica Karels Changed now two open slots for Board Members. In the application process. 1/26/17

 

New Business
Item # Presenter Topic Details Next Steps
1 Mike Mack Global Continuity Working on how to get stuff out on a National Level to Storytellers. 1/26/17
2 Mike Mack SSD Process Jim is going to put something together on how to go about it. 1/26/17

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes