Board of Directors Meeting Minutes

The Hidden Parlor BOD Meeting Notes – 2017-03-16

The Hidden Parlor BOD Meeting Notes – 2017-03-16

The Hidden Parlor BOD Meeting Notes – 2017 3 16

 

Date 2017 3 16 Start 1808 PST End 2002 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Casey Corbin, Jim Lucky

Member Advocates: Doug Fitzgerald

Absent Board Members: Rob Bennett

Member Advocates: Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 4 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Still waiting for others to have a chance to look at it, still collecting data from the populus. 3/23/17
Chapter Requirements Jessica Karels Casey should have access to look into the folder and see who is in compliant and who is not.
Global Continuity Board Awaiting appointment of NST. TBD
SSD Process Jessica Karels Was added to the member handbook. Done
Handbook Cleanup Jim Lucky Some of it has been reviewed, will check back in next week 3/23/17
Werewolf SSD Jessica Karels Reviewing for directors, waiting for feedback. 3/23/17
Ad for Midwinter Jessica Karels Look into having someone to volunteer to hand out onboarding packages and we will be working out further details. Voted to move it to the first topic next week and have it voted on. 3/23/17
Fill positions of NST and Member Advocate Mike Mack Going to put out announcement that people can send us a preliminary application for NST. 3/23/17
Zero Tolerance Mike Mack Moving forward by getting details. 3/23/27
Adding new Feature to Dashboard/Portal Casey Corbin Add in reports
Census of Chapters/Players Casey Corbin Table for the Discussion for next meeting 3/23/27

 

New Business
Item # Presenter Topic Details Next Steps
1 Jim Lucky True Independant SSD Casey will work on it as soon as able 3/23/17
2

 

Motion to Adjourn: 4 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-03-09

The Hidden Parlor BOD Meeting Notes – 2017-03-09

The Hidden Parlor BOD Meeting Notes – 2017 3 9

 

Date 2017 3 9 Start 1810 PST End 1930 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Casey Corbin, Rob Bennett, Jim Lucky

Member Advocates:

Absent Board Members:

Member Advocates: Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 1 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Just got a nicely presented revision on the onboarding, still working on the Questions for BNS
Chapter Requirements Jessica Karels .Will be moved over for Casey to start working on
Global Continuity Board Awaiting appointment of NST.
SSD Process Jessica Karels Final Draft should be moved over to Jessica to add in proper place
Handbook Cleanup Jim Lucky Going to start working on this
Werewolf SSD Jessica Karels Will start working on this 3/16/17
Board Role Distribution Jessica Karels Jim Lucky as VP
Ad for Midwinter Jessica Karels Still discussing, revisit at next meeting
Fill positions of NST and Member Advocate Mike Mack
Zero Tolerance Mike Mack Still talking to those involved.

 

New Business
Item # Presenter Topic Details Next Steps
1 Casey Corbin Adding new Feature to Dashboard/Portal
2 Casey Corbin Census of Chapters/Player What players want from an NST

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-03-02

The Hidden Parlor BOD Meeting Notes – 2017-03-02

The Hidden Parlor BOD Meeting Notes – 2017 3 2

 

Date 2017 3 2 Start 1814 PST End 1920 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Casey Corbin, Rob Bennett

Member Advocates:

Absent Board Members: Jim Lucky

Member Advocates: Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 4 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps
Question concerning former NST Approval on Character Age No current records found Having Rob making a ruling at this time on. Member Advocate will give ruling to ST/Admin.

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Onboarding sending out to new board members, Questions for BNS will get it out and waiting for additional questions. 3/9/17
Chapter Requirements Jessica Karels .Motion to move to next meeting. TBD
Global Continuity Board Waiting for a new NST at this point, motion to move to next meeting TBD
SSD Process Jessica Karels Will be concluded on Feb 28th, Motion to move to next meeting TBD
Handbook Cleanup TBD Motion to move to next meeting TBD
Werewolf SSD TBD Motion to move to next meeting TBD

 

New Business
Item # Presenter Topic Details Next Steps
1 Jessica Karels Board Role Distribution Possibly Rob Bennett Treasurer, Casey Oversight/Census Data. Helping Transition for the duties.
2 Jessica Karels Ad for Midwinter Talked about it and table to next meeting to make a motion. Bring up at next meeting 03/09/17
3 Mike Mack Fill positions of NST and Member Advocate Plans to move forward on this. Define role for the NST and Start getting applications for Member Advocate this month
4 Mike Mack Zero Tolerance Policy Gather further information on the subject from the person. 03/09/17
5 Casey Corbin Census of Chapters/Player Reaching out to the chapters and players to see what they want from the role of NST 03/09/17
6 Casey Corbin Adding new Feature to Dashboard/Portal Notification for New Players being added to their chapter 03/09/17

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-02-23

The Hidden Parlor BOD Meeting Notes – 2017-02-23

The Hidden Parlor BOD Meeting Notes – 2017 2 23

 

Date 2016 2 23 Start 1805 PST End 1905 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Jim Lucky,

Member Advocates:

Absent Board Members:

Member Advocates: Casey Corbin, Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Onboarding is waiting for review for other board members, Not to much feed back on the 3/2/17
Chapter Requirements Jessica Karels Will get back to us after Jessica gets a chance to review them. TBD
Global Continuity Board Waiting for a new NST at this point TBD
Holding Special Election Jessica Karels Will be concluded on Feb 28th
SSD Process Jim Lucky Will be added to the documents for THP by next meeting 3/2/17

 

New Business
Item # Presenter Topic Details Next Steps
1 Mike Mack Fixing Documents Phrasing, Sharing, etc Move to old Business
2 Mike Mack SSD/VSS for Garou Getting one Started. Move to old Business
3 Jim Lucky Position 5 board member is Called “Director of Oversight/ Cenus Data” Voted on 3 Aye 0 Nays, 0 Abstain

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-02-02

The Hidden Parlor BOD Meeting Notes – 2017-02-02

The Hidden Parlor BOD Meeting Notes – 2017 2 2

 

Date 2017 2 2 Start 18:30 PST End 19: 30PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Jim Lucky,

Member Advocates:

Absent Board Members:

Member Advocates: Casey Corbin, Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack Will have rough draft out this weekend on onboarding package, then will be moving to Q&A for BNS 2/9/17
Chapter Requirements Jessica Karels
Journalistic Integrity Board
Holding Special Election Jessica Karels In Process, Motion that if there is no questions to be answered that we skip the process to of them answering and go straight to voting period. 3 aye 0 naw
Global Continuity Board Holding for New Board members
SSD Process Jim Lucky All Done
Membership Count Jessica Karels Will have a Hard Count bi-annually, and a soft count roughly monthly.

 

New Business
Item # Presenter Topic Details Next Steps
.

 

Motion to Adjourn: 0 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-1-26

The Hidden Parlor BOD Meeting Notes – 2017-1-26

The Hidden Parlor BOD Meeting Notes – 2017 1 26

 

Date 2017 1 26 Start 18:05 PST End 19:10 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Jim Lucky,

Member Advocates:

Absent Board Members:

Member Advocates: Casey Corbin, Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey Mike Mack
Chapter Requirements Jessica Karels
Journalistic Integrity Board
Holding Special Election Jessica Karels
Global Continuity Board
SSD Process Jim Lucky

 

New Business
Item # Presenter Topic Details Next Steps
.

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-1-19

The Hidden Parlor BOD Meeting Notes – 2017-1-19

The Hidden Parlor BOD Meeting Notes – 2017 1 19

 

Date 2017 1 19 Start 18:05 PST End  19:40 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack, Jim Lucky,

Member Advocates:

Absent Board Members:

Member Advocates: Casey Corbin, Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 3 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Membership Engagement Survey BoD Working on finishing the Onboarding Process, Held off on the FAQ for BNS right now till Onboarding Process. 1/26/17
Chapter Requirements Jessica Karels Expend the Process till website is revamped. 1/26/17
Journalistic Integrity NST Tied into the Global Continuity 1/26/17
Holding Special Election Jessica Karels Changed now two open slots for Board Members. In the application process. 1/26/17

 

New Business
Item # Presenter Topic Details Next Steps
1 Mike Mack Global Continuity Working on how to get stuff out on a National Level to Storytellers. 1/26/17
2 Mike Mack SSD Process Jim is going to put something together on how to go about it. 1/26/17

 

Motion to Adjourn: 3 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2017-1-5

The Hidden Parlor BOD Meeting Notes – 2017-1-5

 

Date 2017 1 5 Start 18:10 PST End  19:45 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack,  Jim Lucky, Joe Carron,

Member Advocates:

Special Guest – Jared Goodin

Absent Board Members:

Member Advocates: Casey Corbin, Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 4 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Shriners Cooperation Jim Lucky The Reno Game is moving forward with using them, and looking to talk to other cities about Collaboration with the Shriners. Jared is going to put together what the shriners would like advertised via Chapter Websites.
Bod/MA Bios BoD All done with Bios
Membership Safety /

Anti-Harassment Policy

Joe Carron Complete with Positive feedback.
Midwinter Gaming

Convention

Jessica Karels Nothing new going on.
Membership Engagement Survey BoD Onboarding Collected from the National Level, just waiting on the Member Advocate 1/19/17
Chapter Requirements Jessica Karels
Journalistic Integrity NST via Email

 

New Business
Item # Presenter Topic Details Next Steps
New Polling Tool Jessica Karels Wants to show us demostration
Holding Special Election Jessica Karels Process would start on the 9th 1/12/17

 

Motion to Adjourn: 4 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2016-12-8

The Hidden Parlor BOD Meeting Notes – 2016-12-8

The Hidden Parlor BOD Meeting Notes – 2016 12 8

 

Date 2016 12 8 Start 1815 PST End 1935 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack,  Jim Lucky, Joe Carron, Pete Kost.

Member Advocates: Casey Corbin

Absent Board Members:

Member Advocates: Doug Fitzgerald, Jordan Fenty, (Optional, Member Advocate) 

 

Meeting Administrativa
Topic Details
Approving Minutes 5 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Bod/MA Bios BoD Jessica is still working on it 12/22/16
Membership Safety /

Anti-Harassment Policy

Joe Carron Jessica is going to add it to Website 12/22/16
Midwinter Gaming

Convention

Jessica Karels Nothing New to report 12/22/16
Membership Engagement Survey BoD Still moving forward on the onboard, Joe has completed the Process for National Communication; Approval 5 aye 0 Na 0 Abstain. Starting on Book Clarifications with BNS. 12/22/16
Chapter Requirements Jessica Karels Tabled
Membership Handbook about Venues Jim Lucky Custom SSD need to be looked at and approved by NST first then kicked up to BoD. Will characters be grandfathered in from failed SSD or have to pay new SSD costs 12/22/16
Journalistic Integrity NST via Email Table
Shriners Cooperation Jim Lucky Talk to Jared about attending meeting on 12/22/16 12/22/16

 

New Business
Item # Presenter Topic Details Next Steps
New Polling Tool Jessica Karels Table Wants to show us demostration 12/22/16
Next Meeting Jessica Karels Move next meeting to be 12/22/16 Understood and moved

 

Motion to Adjourn: 5 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes
The Hidden Parlor BOD Meeting Notes – 2016-12-1

The Hidden Parlor BOD Meeting Notes – 2016-12-1

The Hidden Parlor BOD Meeting Notes – 2016 12 1

 

Date 2016 12 1 Start 1825 PST End 1945 PST
Location Virtual Facilitator Jessica Karels Scribe Mike Mack

 

Invitees Board Members: Jessica Karels, Mike Mack,  Jim Lucky, Joe Carron, Pete Kost.

Member Advocates: Doug Fitzgerald

Absent Board Members:

Member Advocates: Casey Corbin, Jordan Fenty, (Optional, Member Advocate)

 

Meeting Administrativa
Topic Details
Approving Minutes 5 Aye 0 Na 0 Abstain

 

Membership Feedback / Action Plan
Item # / Date Feedback Suggested Solution Action Plan Next Steps

 

Special Assignments / Old Business
Assignment Leading Update Due Date
Conflict of Interest Jessica Karels All have been received
Bod/MA Bios BoD All BoD are completed, still missing a few others. 12/15/16
Membership Safety /

Anti-Harassment Policy

Joe Carron Grammical Errors have been made and Vote 5 Aye 0 Na 0 Abstain
Midwinter Gaming

Convention

Jessica Karels Everything is on schedule
Membership Engagement Survey BoD Onboarding is in framework stage. National/Global Communications Player driven.approval process. Joe will lead this project. 12/8/16
Chapter Requirements Jessica Karels Keeping an eye on what is coming in.
Membership Handbook about Venues Jim Lucky Tabled
Email from Paducah Jessica Karels Everything is done

 

New Business
Item # Presenter Topic Details Next Steps
Journalistic Integrity NST via Email How we should have to structured Table for next week. 12/8/16
Shriners Cooperation Jim Lucky Explore the possible of partnering with them Put something together with Jared Goodwin. 12/15/16
OWBN Data Request Jessica Karels Release of Data Member Information that is requested by other organizations; Current membership status. Status but not details on any investigation that has concluded. Any position that were held within the organization. 12/8/16
Membership Count Jessica Karels How are we doing. Up about 25 members

 

Motion to Adjourn: 5 Ayes, 0 Nays, 0 Abstain

Posted by hpadmin in Board of Directors Meeting Minutes